Responsibilities

• Staff Supervision
• Collect the medical data of the project Intervention sites (epidemiological data, statistics, project data), and elaborate regular reporting weekly and monthly reports with the medical team,
• Site visits to verify data in order to have updated and reliable information
• Assign duties and coordinate data collection and entry service.
• Updates monthly BDD at least 10 days before the end of the month.
• Managing patient trends and projecting future and keep the teams current of changes
• More specifically, the Data manager and analyst will be under the supervision of the medical referent
• Set up various databases for all project intervention sites and emergency interventions; Update databases used in the mission as required.
• Work with Data collectors/Encoders in all projects to ensure patient files are properly stored in an accessible manner.
• Monitor the quality of data collection: ensure the data collectors have the right source of documents within the projects; ensure the quality of the data contained in the compilation tools and ensure respect for the principles of confidentiality of patient data.
• Supervise and train data collectors in the projects: Supervise the project data entry operators and identify the difficulties they face in terms of the use of tools and send them or notify them to the project activities manager and the Meal manager; Provide support and on the job-training to data collectors; Organize training for data operators on identified needs.
• Train new staff e.g. MedRefs and other staff involved in data collection on how the data tools work.
• Inform the MedRefs and MedCo of communicable diseases with epidemic potential: Hold a database or a history of alerts and emergencies according to the scenarios (Measles, Cholera, and Meningitis) and other situations (population movement or IDP, inflow of wounds). Also, in case of emergency intervention ensure that projects or databases / line list updated if necessary and uses it. Monitor, compile and analyze the database on a weekly basis;
• Data analysis: Conduct analysis on databases collected with MedRefs and the Medical coordinator of the mission and give a short weekly/ monthly summary: and advise the projects and medical coordination on the situation in terms of the achievement of indicators, targets, alert situation for epidemiological diseases and errors identified in the projects databases in terms of collection or encoding.
• Carry out data analysis of various orders according to the request by informing the Medco of the needs expressed in advance.
• Reports: Compile monthly data from project locations into a monthly data report and maintain a reporting system for weekly, monthly and quarterly reports for all medical activities for the projects, internal and external partners such as different donors, nutritional sector, health sector, SGBV sector, UNICEF and WHO, etc. While ensuring that the requests are in agreement with the organization and donor targets.
• Participate in cluster and HIS meetings organized by the MoH of the Borno region.
• Troubleshoot problems that may arise with the databases.
• Liaise with the IT staff in Dakar regarding DHSI2;
• In the event of assessment, research, surveys he/she will have to contribute to the preparation of the plan and analysis of the data (recommendation of the software best adapted for high quality analysis).
• Perform all other tasks as requested by the mission.