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Executive Assistant at Concrete Logistics Limited (On-Site)

Full Time | Senior Role | Nigeria

Job Posting

Trendy Campus Job Post
  Staff Strength: 1 - 5 Staffs

Description

An Executive Assistant's job involves a lot of multi-tasking, time management and customer service. An Executive Assistant is to provide effective and efficient high-level executive support including the prioritization of work, diary management, meetings management and communication, document production, quality assurance and governance. An Executive Assistant position requires an individual who can work under pressure and handle large projects with ease. This role requires someone who can prioritize tasks and manage executives' expectations along with their own.

Qualifications

  • The ideal candidate must have minimum of Five years’ experience as an Executive Assistant in construction or manufacturing company.
  • Must be proficient with the use of Microsoft Office (Word, Excel, CRM), email management, and scheduling tools.
  • Must have a professional certification, such as Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA).
  • Must possess strong communication skills both (Verbal & Written).
  • Must be accurate and pay close attention to details.

Responsibilities

  • Manage the day-to-day office tasks of the Managing Director
  • Maintain accurate calendars with an understanding of prioritizing important deliverables
  • Managing and organizing calendars
  • Making travel arrangements Answering phones, screening calls and directing to the appropriate person or department
  • Taking notes at meetings
  • Sending out mail and answering email requests promptly
  • Sorting incoming mail into categories (e.g., action required, no action required)
  • Creating presentations
  • Compiling market research information (e.g., gathering industry information)
  • Organizing events like workshops or conferences.
  • Act as the first point of contact for both Executive Directors and Directors and, maintain the effective working of their offices in their absence.
  • Maintain the highest level of confidentiality and adherence to policies and procedures.
  • Manage diaries by scheduling, prioritizing and managing appointments, travel
  • arrangements and papers for meetings
  • Managing correspondence, track incoming and outgoing correspondence and ensure replies are produced within the required timeframe.
  • Read and prioritize incoming correspondence and prepare draft responses as appropriate.
  • Ensure that cyclical and management deadlines for reports, reviews, budgets are met.
  • Establish and maintain systems and procedures to support the efficient running of the office

Benefits

  • Benefit will be made available at the point of qualification.
  • Method of Application
  • Interested and qualified candidates should forward their CV and cover letter to: oarinola@concreteng.com using the position as subject of email.
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 Posted: 7/12/2024