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Executive Assistant to Group Executive Driector at Rainoil Limited (On-Site)

Full Time | Senior Role | Nigeria

Job Posting

Trendy Campus Job Post
  Staff Strength: 1 - 5 Staffs

Description

The role is responsible for the provision, administrative and secretarial support to senior executives and management. This role requires a high level of professionalism, discretion, and organizational skills to facilitate efficient operations within the company.

Qualifications

  • Bachelor's degree in business administration, secretarial studies, or a related field is preferred.
  • Minimum of 5 years’ experience as an executive assistant, preferably in the oil and gas industry.
  • Proficient in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills in English.
  • Strong organizational and multitasking abilities.
  • High level of discretion, professionalism, and confidentiality.

Responsibilities

  • Calendar Management:
  • Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Ensure executives are well-prepared for meetings with necessary documents and information.
  • Communication:
  • Screen and prioritize incoming calls, emails, and other correspondence.
  • Draft and edit correspondence, reports, and presentations on behalf of executives.
  • Handle confidential and sensitive information with discretion.
  • Meeting Coordination:
  • Arrange and coordinate meetings, conferences, and events, both internally and externally.
  • Prepare meeting agendas, take minutes, and distribute action items as needed.
  • Travel Arrangements:
  • Organize and book travel arrangements, including flights, accommodations, visas, and transportation.
  • Prepare travel itineraries and ensure executives\\\' travel needs are met.
  • Document Management:
  • Maintain and organize electronic and physical filing systems.
  • Retrieve and archive documents as required, ensuring easy access for executives.
  • Expense Management:
  • Track and manage expense reports, reimbursements, and petty cash for executives.
  • Ensure expenses are aligned with company policies and budgets.
  • Office Administration:
  • Oversee the general office operations and ensure a tidy and professional work environment.

Benefits

  • Benefit will be made available at the point of qualification.
  • Method of Application
  • Interested and qualified? Go to Rainoil Limited on www.rainoil.com.ng to apply
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 Posted: 9/20/2024