Responsibilities

• Lead the consolidation process for work plan budgeting and ensure that the process is coherent and aligned to the overall project and expected deliverable;
• Prepare consolidated project financial reports and ensure timely submission;
• Review and verify payment requests and ensure compliance with the donor and Plan policies and procedures;
• Financially analyze reports and provide recommendations to the Project Director on future forecasts and planning;
• Review audit reports, analyze, review, assist/prepare audit responses, and ensure follow-up and implementation of their recommendations for finance and administration;
• Monitor budget versus expenditure for the grant.
• Support partner organizations in financial management and reporting.
• Develop and update standard guidelines and systems for finance management for the GPON;
• Develop check list and undertake pre-grant assessment of sub-recipients;
• Ensure compliance to financial and grant management for the project towards minimization and elimination of financial risks;
• Support budget holders in Budgeting, Budget monitoring (BVAs), and Budget control.
• Maintain financial records and monitoring systems; record and reconcile expenditures, balances, payments, and other day-to-day transactions; facilitate internal and external audits by providing all required information to the auditors.
• Manage and maintain the capitalized GPON fixed asset (FA) schedule tracking acquisitions, disposals, and write-offs and compute monthly depreciation charges.
• Prepare annual financial statements and schedules and ensures that GPON adheres to month-end and year-end procedures for audit readiness
• Execute financial review and monitoring, on-site-data-validation and provide technical assistance to the sub-recipient partner organizations;
• Ensure the training for finance teams of sub-recipient partners through supportive monitoring visits.
• Communicate with donors, auditors and other statutory bodies with regard to GPON project;
• Support to senior management team on the budget and forecast preparations and revisions;
• Ensure the verification, approve payment requisitions and fund requests submitted by the sub-recipient partners.
• Preparation and submission of timely and accurate financial reports to donors.
• Participate in periodic reviews of the project progress by technical team;
• Assist in periodic financial audits and donor reviews, and adherence to recommendations made by the auditors and donor.
• Undertake any other activities as required by the organization.
• Other appropriate duties as assigned by supervisor.
• Performance Indicators
• Producing accurate reports on time.
• Meet the financial needs of all GPON intervention in an effective and timely manner.
• Effective management of donor financial requirements and responsibilities.
• Maintenance of proper and accurate financial records.
• Support to partners and program staff when required and in a timely manner.
• Effective maintenance of the grants management system.
• Behaviours (Values in Practice)
• Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling GPON values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for GPON, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.
• Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.
• Creativity:
• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.