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Front Desk Officer at Ascentech Services Limited (On-Site)

Full Time | Senior Role | Nigeria

Job Posting

Trendy Campus Job Post
  Staff Strength: 1 - 5 Staffs

Description

We are seeking a highly organized and reliable individual to join our team as a Front Desk in an international school. As a representative of our school, you will play a key role in creating a positive first impression for students, parents, and visitors.

This position offers an exciting opportunity to be at the forefront of our school and ensure all administrative duties are handled with precision and efficiency.

Qualifications

  • Excellent written and verbal communication skills, with the ability to create compelling marketing content.
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Ability to work effectively both independently and as part of a diverse team.
  • Strong organizational and problem-solving skills, with a keen eye for detail.
  • Passion for education and a commitment to promoting the values and vision of our International school.
  • Effective interpersonal skills, with an emphasis on communication and collaboration with a diverse variety of people and groups.
  • Knowledge of computer network operations, Microsoft OfficePrograms: Excel, Word, Outlook, Access, or other comparable or similar software.
  • Ability to multitask and prioritize effectively
  • Flexibility to adapt to changing needs and priorities.
  • Abilty to meet deadlines, assign tasks, and meet established goals and objectives.
  • Customer service oriented
  • Good general health, clean in attire and professional in appearance.
  • Ability to be punctual and maintain regular attendance
  • Bachelor's Degree in Business Administration, Secretarial studies or a related field.
  • Proven 5-10 years experience working as a front desk, preferably in a similar role in the education sector or a related industry.

Responsibilities

  • Greet and assist students, parents, staff, and visitors entering the school, directing them to the appropriate locations or personnel.
  • Answer and manage incoming calls, including taking messages, directing calls to appropriate staff, and providing general information about the school.
  • Maintain a clean and tidy reception area, ensuring it is well-stocked with necessary supplies
  • Handle the reception area’s administrative tasks, such as sorting and distributing mail, managing lost and found items, and maintaining a tidy and welcoming environment.
  • Manage student records, including updating contact information, attendance tracking, and processing new student registrations or information changes.
  • Coordinate appointments for students and staff, managing the school calendar effectively
  • Assist with administrative tasks such as data entry, filing, and document preparation
  • Coordinate the scheduling and use of school facilities for meetings, events, and other activities, ensuring spaces are prepared and accessible as needed.
  • Assist in the coordination and communication of school events, parent-teacher conferences, and other activities, including distributing materials and information.
  • Monitor and manage the inventory of office supplies, placing orders as necessary to ensure the reception and administrative areas are well-stocked.
  • Facilitate emergency response communication, serving as a point of contact for the dissemination of information and instructions during drills or actual emergencies.
  • Maintain strong communication between staff and internal or external stakeholders
  • Be flexible, adaptable to change, and perform all duties related to the general job function as assigned by supervisors. Performs duties in a safe and prudent manner as directed by supervisors.
  • Attends staff meetings, trainings and professional development as required.
  • Demonstrates support for the school system and its vision goals and priorities.

Benefits

  • Benefit will be made available at the point of qualification.
  • HOW TO APPLY
  • Interested and qualified candidates should send their CV to: cv@ascentech.com.ng using the Job Title as the subject of the mail.
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 Posted: 3/19/2024