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Front Office Executive / Secretary at Zurishaddai Recruitment Agency (On-Site)

Full Time | Senior Role | Nigeria

Job Posting

Trendy Campus Job Post
  Staff Strength: 1 - 5 Staffs

Description

We are seeking a competent Front Office Executive/Secretary to provide essential support to our high-ranking officials.

You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks.

As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently.

Your diligence and competence will allow executives to focus on their managerial duties without distractions.

Your primary objective will be to enhance the overall efficiency of our business by ensuring the timely and efficient completion of all assigned administrative tasks.

Join our team and contribute to the smooth operation of our organization by providing invaluable support to our executives.

Qualifications

  • HND / B.Sc Degrees in Secretarial Studies, Office Technology / Management / Business Administration, or relative fields
  • 2 - 4 years proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Must reside in Ejigbo.

Responsibilities

  • Greet guests and provide them with superb customer service.
  • Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
  • Answer all client questions and incoming calls.
  • Ensure executive’s office is not crowded
  • Redirect phone calls to the appropriate department and take down messages.
  • Accept all letters and packages, and distribute them to their appropriate departments.
  • Monitor, organize and forward emails.
  • Track and order office equipment and supplies.
  • Maintain records and files.
  • Oversee the office budget.
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Perform other related tasks as required by management.

Benefits

  • Benefit will be made available at the point of qualification.
  • Method of Application
  • Interested and qualified candidates should send their CV to: zurishaddairecruitmentagency@gmail.com using "Front Office Executive / Secretary" as the subject of the mail.
  • Note: Only suitably qualified candidates will be contacted.
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 Posted: 4/25/2024