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Senior Executive Assistant to the Managing Director at FITC (On-Site)

Full Time | Senior Role | Nigeria

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  Staff Strength: 1 - 5 Staffs

Description

This job description outlines the core responsibilities and qualifications expected of a Senior Executive Assistant to the MD at a Learning Management Organization.

The Senior Executive Assistant will provide high-level administrative support to the Managing Director, handling a wide range of executive support tasks and ensuring efficient operation of the executive office.

Qualifications

  • 10 years experience as an Executive Assistant or similar role supporting senior executives.
  • Excellent organizational and time management skills with the ability to multitask and prioritize tasks.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Discretion and confidentiality in handling sensitive information.
  • Bachelor’s degree in Business Administration or related field preferred.
  • Additional Requirements:
  • Ability to work independently with minimal supervision.
  • Flexibility to adapt to changing priorities and work under pressure.
  • Professional demeanor and strong interpersonal skills.
  • Working Conditions:
  • Full-time position based at the Lagos headquarters.

Responsibilities

  • Calendar Management:
  • Manage and prioritize the MD's calendar, scheduling appointments, meetings, and conferences.
  • Coordinate travel arrangements and prepare travel itineraries as needed.
  • Communication Liaison:
  • Serve as the primary point of contact for internal and external stakeholders.
  • Screen and prioritize incoming communications, including emails, phone calls, and mail.
  • Meeting Coordination:
  • Prepare agendas and necessary materials for meetings.
  • Attend meetings with the MD, take minutes, and distribute them accordingly.
  • Follow up on action items and ensure timely execution.
  • Document Preparation:
  • Draft and edit correspondence, presentations, reports, and other documents on behalf of the MD.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Project Management:
  • Assist in coordinating special projects and initiatives as assigned by the MD.
  • Track project progress and deadlines, ensuring milestones are met.
  • Office Management:
  • Oversee office operations and procedures to ensure organizational effectiveness.
  • Maintain office supplies inventory and manage office equipment.
  • Relationship Management:
  • Build and maintain strong relationships with key stakeholders, both internal and external.
  • Act as a liaison between the MD and department heads or external partners.
  • Administrative Support:
  • Provide general administrative support such as filing, copying, and data entry.
  • Handle expenses and reimbursements, maintaining accurate records.

Benefits

  • Benefit will be made available at the point of qualification.
  • Method of Application
  • Interested and qualified candidates should send their CV to: careers@fitc-ng.com using the Job Title as the subject of the mail.
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 Posted: 7/25/2024